Electronic Storage Of Personnel Records

Also the federal e sign law generally.

Electronic storage of personnel records.

Specifically ofccp regulations at 41 c f r. 60 1 12 60 300 80 and 60 741 80 require that contractors preserve complete and accurate personnel or. If your company is considering implementing a paperless human resources department read on for legal. For example the dhs lets employers fill out and store i 9 forms electronically the eeoc has approved electronic records for title vii ada and adea documents and erisa regulations allow for electronic recordkeeping.

Reduced costs associated with storage maintenance and retrieval of records. If records are maintained electronically contractors must ensure that the electronic records are maintained in compliance with the recordkeeping regulations that apply to all records. Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and. Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and electronic storage systems to avoid legal pitfalls.

There are numerous benefits to electronic storage of employee files. Additionally some files should not be kept together such as personnel records and medical files. Integration with agency s human resources information systems hris. Electronic transfer of human resources hr data.

Federal and state agencies are increasingly permitting electronic personnel records.